Eco Hacker Farm Membership Definition Meeting [Eco Hacker Farm]

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====== Eco Hacker Farm Membership Definition Meeting ======

Date 13th September 2018 21:00 - 

Abbreviation used in this document: [[ecohackerfarm:EHF|EHF]], [[ecohackerfarm:PMS|PMS]]

===== Attendees =====

Aimee, Franz, Martin, Erin...

===== Agenda =====

==== Membership data - where do we store people’s data? ====

This meeting is a follow up to the discussion we had at the beginning of the year about membership and membership information. This would include a record of members and their membership fee payments. When it was paid last and when it is due next so the question is: 

What info do we need to have and where should we store it…

**Info needed:**
  * Name or AKA
  * Membership number / identifier
  * Date of payment
  * Method of payment
  * Next payment due
  * Parental consent if relevant
  * Consent to add to the mailing list for members
  * Contact details for payment reminder and receipt of payment
  * Email
  * Membership type
  * Seeder / Growers

For under 18/under legal age users we would need parental consent the membership definition page would have to be amended.

**Action point: add under legal age blur in the wiki page**

=== Storing of membership data: ===

It should be stored somewhere where I can easily access so that we can keep up with the payment reminders each month…
AES-256 encrypted, stored on the ecohackerfarm server. (backup happens daily, not controlled by google etc. [directly])
  * Maybe write a form similar to 0bin 
  * encryption happens on client side with pgp (public key <-> private key)
  * but in store with our own AES-256 key
  * Looking into syncthing or similar again

**Action point: Setup the form so that people can start using it**
**Action point: Update the wiki with the link to the form**
**Action point: Write a wiki page on the membership page about how we store people’s data.**
**Action points: transpose agreed points to the wiki**
**Target completion date - 1st week of December**

=== Questions / suggestions / ideas from attendees ===

//**Action Items should be added under each point**//

====Can’t edit this document? - No problem====

Send your addition / comment / suggestion / feedback in an email to [[life@ecohackerfarm.org|life@ecohackerfarm.org]]