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--- projects:inclusive_decision_making_process [2019/07/19 13:35] – aimeejulia
+++ projects:inclusive_decision_making_process [2019/07/19 15:35] (current) – aimeejulia
@@ Line 57: / Line 57: @@
 {{:projects:idmpvoting1.png|}}
-=== Initial Vote comments ===
+=== Fears / Concerns / Comments / Ideas ===
 A: **Confirmation that the suppliers we have contact with are within the 150km radius** would be nice but should not stop the decision. 190km would be already have a greater environmental impact which I would like to avoid.
@@ Line 70: / Line 70: @@
 F: **I do not have enough information about the producers we have to know where they fall on the map,** in general I would prefer if the radius is as low as possible. Idea: we can have a map in the shop with pins pointing to our suppliers and preferred radius.
+=== Initial vote analysis ===
+At initial vote submitted we can see that people’s concerns have triggered some tasks for the product team to provide more information for defining regional - this has to be completed before a final vote can be taken.
+==== Final Vote ====
+{{:projects:idmpvoting2.png|}}
+===== By-products for this decision making process =====
+Suggestions & Ideas - group members are invited to submit suggestions and ideas linked to the topic they are voting on.
+  * Eg. Idea: we can have a map in the shop with pins pointing to our suppliers and preferred radius.
+This is can be a quick vote item for the marketing team, once a list of suppliers is already provided by the product team or it can be added to the idea pot until someone has time to work on it.
+  * Eg. For organic status we should document how many/which members trust the supplier and status should be revised once a year.
+This will need to be reformulated as a question to the group for a decision to be made. Options to vote for could include: how often the status should be checked, how to document endorsement of non certified suppliers etc.
+====== FAQs ======
+===== When is a vote successful? =====
+A vote is considered successful when an option has only 5 & 4 score values. In case of multiple options the one with the highest total score is chosen.
+===== What happens if after the final vote there is still no decision (still have 3 scores votes)? =====
+In that case the group / person making the proposal can go back to the drawing board, taking into account the documented fears / concerns and make a new proposal, starting the process from the beginning or abandon the proposal altogether.
+===== What if all the options are good for me? =====
+In that case you can vote all options as 4 in the initial vote and than pick your favorite as 5 in the final vote. In cases where all options are voted as 4 and one has a 5 score vote the option with a 5 score vote will go through. **Use your vote wisely in the interest of the group and in the spirit of finding a solution. If you feel that you are not competent to make this decision you can delegate it to another member of the group.**
+===== What happens when not all members have submitted their vote until the deadline? =====
+The group can set a criteria for example the vote is still valid when 75% of the active members have voted the vote still goes through. In general if a member knows that the have no time they should delegate their vote to another active member so as not to stall the process.
+===== What if I want to put forward alternative option/s? =====
+You should not only provide the options but also as much information as possible about them. The alternative option/s will be then included in the final voting round unless an appropriate option has already been chosen by the group at the initial round.
+===== Why do I have to submit a comment if I vote 3 or below? =====
+The process is focused on reaching an agreement in the quickest time possible, this would not be possible without expressing and addressing members concerns.