Differences

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--- kuckucksmuehle:intern:organising_events [2017/07/09 19:21] – aimeejulia
+++ kuckucksmuehle:intern:organising_events [2018/02/10 19:02] (current) – ↷ Links adapted because of a move operation ecohack
@@ Line 11: / Line 11: @@
   - Title of the event
   - Short description that can be used to promote the event
-  - Proposed date/s & time for the event - please check the [[kuckucksmuehle:list_of_events|calendar]] to see whether we have something else going on (multiple events where there is some correlation could be a good idea)
+  - Proposed date/s & time for the event - please check the [[kuckucksmuehle:events:list_of_events|calendar]] to see whether we have something else going on (multiple events where there is some correlation could be a good idea)
   - What equipment will be needed? Do we need to organise it or will it be done by yourself?
   - Is there a fee or donation charge associated with the event?
-  - What services are needed from Kuckucksmuehle eg. lifts to and from the station, meals, rooms etc. ?
+  - Who takes care of the event admin ie bookings and collecting donations / fees?
+  - What services are needed from Kuckucksmuehle eg. lifts to and from the station, meals, rooms, admin etc. ?
+  - Do you require any printed material?
+===== Post-approval Checklist =====
+  - Make a shopping list of material needed
+  - Finalise food / beverage agreement
+  - Finalise text for publication, including any fundraising aims if relevants, how to book and pay...
+  - Do you have a poster or usable image? - useful for some sm sites eg. facebook, couchsurfing... etc.
+  - Publish on all our sm accounts - **requires security access - alert PM you are dealing with to carry this out**
+===== Event Management =====
+  - log all tasks related to the event on the [[:project_management_system|PMS]]
+  - ensure that everyone who is helping knows what time they have to be ready to start and what is expected on them
+  - before people arrive make sure that the compost toilet is functioning and clean, set up hand washing station
+  - if you have borrowed any equipment make sure these are well cared for
+  - take pictures keeping people's privacy in mind, ask people before posting pictures on the sm sites
+  - after the event make sure that all equipment is returned to its place and the area used is left clean
+===== Post event =====
+  - after the event make sure that all equipment is returned to its place and the area used is left clean
+  - write a blog article of sm post about the event (remember privacy)